Targeted to Intermediate English (B1+) speakers.Read more
This is the standard requirement for most courses. Participants at this level can participate actively in discussions and manage everyday and professional situations. If they are unsure about their English level, they can test it here or explore our courses facilitated in Basic English.
Adult Educators, Project Managers, Social Workers.Read more
The listed audiences are those for whom the course is especially recommended, but courses are not exclusive to them and are open to everyone. In fact, most of our workshops are built around the collective sharing of participants’ experiences and having a variety of profiles enriches the learning process and is highly encouraged!
Description
Many teachers, school staff members, and cultural or social operators end up organizing events without ever having received formal training in event management.
Most of the time, it’s done with good intentions, energy, and a fair bit of improvisation. Passion and creativity surely help as a starting point, but without a structured approach, even the best ideas can easily turn stressful and messy.
This course will offer participants the chance to finally move beyond improvisation and gain the essential tools, strategies, and confidence required to design and manage successful events from start to finish.
Throughout the program, participants will learn how to define goals, build realistic budgets, plan the activities, and clearly map roles and responsibilities within their team.
Special attention will also be given to the importance of establishing effective communication with colleagues, suppliers, and stakeholders.
It will also be given the chance to meet colleagues from other countries, exchange experiences, and learning from each other.
Through real examples, group tasks, and practical simulations, participants will explore how to avoid common mistakes and anticipate risks before they arise, and they will experiment with problem-solving and prevention methods.
Once the planning part is covered, the course will move on to live management. Because when the event starts, unpredictability becomes the rule. A speaker cancels, the sound system fails, or the weather turns bad.
Thanks to role play, peer activities, and scenario-based training, participants will practice how to handle a crowd, give clear instructions to the team, and work side by side with professionals like technicians, photographers, and performers.
They will learn to stay calm, think quickly, and provide clear instructions in challenging situations, dealing with problems as they come up.
By the end of the course, participants will leave with a practical toolkit for event management: from planning frameworks and communication techniques to stress management.
This way, they will be ready to run events with more confidence, less stress, and a much clearer idea of what actually works.
What is included
Learning outcomes
The course will help participants to:
- Plan & manage events: from goal setting to final delivery;
- Manage and assign roles and responsibilities within a team;
- Create realistic budgets for events;
- Anticipate risks and develop strategies to prevent or minimize possible problems;
- Respond quickly and calmly to unexpected challenges during live events;
- Apply practical problem-solving techniques to technical, logistical, and organizational issues;
- Communicate effectively within the team and with stakeholders, suppliers, and external professionals.
Tentative schedule
Day 1 – Introduction to the course
- Introduction to the course, the school, and the external week activities.
- Icebreaker activities.
- Presentations of the participants’ schools.
Laying the foundations
- Introduction to event planning: goals, audiences, and expectations;
- Building a realistic action plan and timeline;
- Drafting a budget and managing limited resources.
Day 2 – From paper to people
- How to work with collaborators, suppliers, and stakeholders;
- Understanding logistics: permissions, venues, and safety considerations;
- Case studies and exchange of participants’ real experiences.
Day 3 – Planning in practice
- Group role play: planning an event from scratch;
- Identifying challenges and problem-solving together;
- Feedback and discussion on planning strategies.
Day 4 – When the curtain rises
- Basics of live events management;
- How to manage staff, volunteers, and external professionals;
- How to stay calm under pressure.
Day 5 – The show must go on
- Role play simulation: handling unexpected issues during an event;
- Practicing fast decision-making (under stress);
- Group discussion and exchanges of experiences.
Day 6 – Course closure and cultural activities
- Course evaluation: round-up of acquired competences, feedback, and discussion;
- Awarding of the course Certificate of Attendance;
- Excursion and other external cultural activities.
Download or share
Add to favouritesGet weekly recaps on confirmed sessions!
